July 24, 2005 NIETF Board Meeting I. Meeting was called to order at 6:35 PM. Board members in attendance: Lisa Woodruff, Larry Hinken, Kim Bernstein, Ruth Best, Ken Mertens, Heather Clark, Ed Griffith, JoBeth Cruz, Karin Albright, “Doc” Kuhn II. Opening remarks Thank you to Larry for distributing the reports for this meeting. III. Consent Agenda Approval Motion brought to accept the submitted reports. The following reports were approved and seconded. Motion carrier to accept these reports: June minutes Treasurer’s Report Play Nominations Secretary’s Report Musical Nominations Secretary’s Report Development Committee Report Outreach Committee Report Marketing Committee Report IV. Unsubmitted Reports Catering contract—Received and reviewed. The contract would be signed and a deposit made. V. Old Business a) Membership letter—Reviewed and changes made. Corrections would be made and emailed for final review before sending the letter to participating theatres. This led to who picks up the mail. It was determined that Heather would also be given a key to the P.O. Box. b) Website—Beta test pages have been received and reviewed. More test pages will be forthcoming. c) AV for Ceremony—Doc confirmed the equipment is reserved. He will work with Paul and give an update. He was given a two week time frame or contact Jeff DeBoer for the animation VI. New Business Ceremony Timeline for Gala—The timeline was reviewed and changes made. A corrected timeline would be emailed to the Board. Tickets for the Gala go on sale August 15th. It was noted that there are three (3) Theatres with conflicts for the night of the Gala. This being the “Thirteenth” Gala a possible theme was discussed! Towle Community Theatre—The Foundation has received a request from Towle asking to be a member of the Foundation. The motion was made, seconded and approved. Status of Scholarship with Outreach Committee— The committee is to put together the criteria for a Theatre Scholarship. Would like to have something for the next Board meeting. Believe $500.00 would be the minimum scholarship given. Viewers—The viewers election is set for August 21st. The deadline for applications on the website has been extended to the 20th of August. All were asked to go back to their lists and get the word out. Remember there is no age requirements but there is a certain level of expertise that must be considered. VII. Adjournment The meeting was adjourned at 8:10 PM. Next Board meeting 8/21/05 at 6:30, CTG 2005 Important Dates: 8/21/05 Viewers Election 5:30 PM CTG, Board Meeting 6:30 PM 9/11/05 Viewer Initial Ballot at TBD? 9/25/05 Board Meeting at 5:30 Genesius Guild 10/18/05 Plays Rehearsal 10/20/05 Musical Rehearsal 10/22/05 Ceremony 11/20/05 Board Election 6 PM, Board Meeting 6:30 PM Respectfully Submitted, Kim Bernstein NIETF Recording Secretary 2005 BACK TO MAIN LIST OF MINUTES