February 20, 2005 NIETF Board Meeting I. Meeting was called to order at 6:40 PM. Board meeting attendance: Lisa Woodruff, Larry Hinken, Kim Bernstein, Ruth Best, Ken Mertens, Heather Clark, Karin Albright, Ed Griffith, Michael “Doc” Kuhn, Myron Nidetz. II. Opening remarks Lisa saved her opening remarks for the end of the meeting. III. Approval of Minutes Minutes were submitted and approved. IV. Committee Reports a) Treasurer’s Report was submitted and approved. Ruth submitted a Profit & Loss Statement showing a comparison between the cost of the Awards ceremony the previous 2 years b) Ceremony Committee i) Caterer—Lisa gave a report on the Strongbow as the caterer that is being considered for The Awards Ceremony. This included bartender fees and the recommendations of stations with a possible dessert station at intermission. We also received an update on the opening number. c) Nominations i) Viewer Updates—Mark Ladd was not available to give an update on play viewers. Ken reported all viewers of musicals are up to date. ii) Viewers Lists—Ken sent out a list of the viewers to the participating theatres via email. iii) Viewer Nights—A letter has not yet been drafted to the theatres. Ken will draft a letter asking theatres to consider a viewer’s only night for shows they think will be sold out. d) Marketing Committee i) Committee Report – A report was received from Karin Albright. ii) Post Trib – Information included in the above report. e) Development Committee—Heather Clark reported that she would be speaking with several people to be on the committee. i) Committee Report—A report was received from Heather Clark. She hopes to have the names of the people on the committee by March 1. ii) Sponsorships from 04 – As listed in the report above ads are still unpaid. Larry Hinken will be working to receive the funds. f) Outreach Committee i) Committee Report—There was no report to submit. The first available time the committee can meet is April 3rd. A report will be submitted after that. ii) Project Cast Subcommittee report—There was no report to submit. V. Old Business a) IUN Archives—Lisa Woodruff still working on this. b) IUN Auditions—Still need dates from the Outreach committee. Myron was concerned about the auditorium being available at Savannah Hall. Believe the auditions would be in August and Myron thinks the Hall would be available then. c) Bylaws revision—Larry Hinken submitted a revision of the NIETF bylaws, Article VI. The revision was approved along with a change to the title of Article VI. d) P & P Manual—A Draft of the Policies and Procedures manual was submitted by Larry Hinken. Decision to accept this was tabled till next month giving the board time to read it. VI. New Business a) Consent Agenda—Lisa explained the process of a consent agenda. This included all committee reports being submitted at least a week in advance along with the minutes. Any board member with a question about any of the reports could request that a certain item be pulled off the report for discussion during the meeting. The committed unanimously approved the process and would be implemented for the next scheduled meeting. All reports are to be submitted by March 6, 2005. b) Meeting Dated March & July—Due to conflict in schedules the March Board meeting is changed to March 13th and the July meeting is changed to July 24th. The new dates are also reflected in the Important Dates at the bottom of the page. The March 13th meeting will take place at Ken Mertens home. VII) Adjournment The meeting was adjourned by Lisa at 8:15 PM. 2005 Important Dates: 3/13/05 Board Meeting 4/17/05 Board Meeting 5/15/05 Board Meeting 7/24/05 Board Meeting 8/21/05 Viewers Election 6 PM, Board Meeting 6:30 PM 9/11/05 Board Meeting 10/18/05 Plays Rehearsal 10/20/05 Musical Rehearsal 10/22/05 Ceremony 11/20/05 Board Election 6 PM, Board Meeting 6:30 PM Respectfully Submitted, Kim Bernstein NIETF Recording Secretary 2005 BACK TO MAIN LIST OF MINUTES