Minutes of NIETF Board Meeting
Minutes of NIETF Board Meeting
September 20, 2009
I) Meeting was called to order at 6:35 pm
Board members in attendance: Jo Beth Cruz, Scot McDonald, Lisa Woodruff, Becky Fox, Ken Mertens, Larry Hinken, Sandy Hyde, Sarah Miller, Ed Griffith, Anne Nicholls, Darren Serhal, Jerry Jascoviak, Natalie Franks
II) Consent Agenda
The following reports were read, seconded and approved
a) Treasurers report
b) August Minutes
III) Non-submitted Reports
a) Play nominations report - nothing
b) Musical nominations report – all in; first weekend in Light in Piazza not viewable
(Double casting situation)
c) Outreach report - picnic success, $ made, good time had by all, waiting for info on scholarship; no Special Achievement nominees yet; 2 Project Cast; Signature Awards for plaque pricing info
d) Development report – oral; over 200 letters out to businesses; working on individuals through e-mail send list to JB so no duplication
e) Marketing report – 5 committed members for FNOT + one more possibility; Post-Tribune will happily share Gala info
IV) Old Business
- Online ticketing for theatres progress – Darren; nwitix.com up and running; 4th St program being used and issues taken care of; consider updating to a bigger hosting account
- Capacity Building/ recap of marketing meeting at 4th street – Becky; grant for Porter County submitted, unable to do Lake County (will attempt again later); meeting on Wed. w/ PCal students who will research for us; Mtg. At 4th St, interesting responses in regards to FNOT (freenightoftheatre.net) and online ticket, most interested in cross mktg. program; capacity building team continuing on regardless of board appointments in the future
- Popcorn fest – Natalie; $225 gross; Nat & JB getting in touch with person in charge about possible overcharge; thanks to Craig Kozora for effort; CPCT donating bookmarks
- Scholarship – Ed – pending
- Board Calendar - Spec Achievement nominations due Oct 1; ticket increase on Oct 14
- Gala Calendar
- Front check-in times; 5:30 Anne & Sarah, 6:00 Ed & Natalie, 6:30 Becky & Jerry
- Sponsorships – Larry - see Development report above
- Opening number – all done, cast & script set
- Ideas to save money
- Investigate plaques – Lisa; see above
- Other types of in-kind donations – none at this time
- Internet access at the civic - Ken will let Darren know codes
V) New Business
a) Location for November meeting - 4th St
b) JB sending list of new viewers to Darren
c) Inserts now being printed by anonymous donor
d) Genesius dine-in at Max & Irma’s; get yours ahead of time
VI) Adjournment – 8:22
2009 Important Dates
10/15/09 Free Night of Theatre
10/20 and 10/22 gala rehearsals 7-10
10/24/09 Gala
11/15/09 Board meeting
12/06/09 Board Elections and Christmas Party
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