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Minutes of NIETF Board Meeting
NIETF Minutes
August 16, 2009
I) Call to order - 6:35
Members in attendance: JoBeth Cruz, Lisa Woodruff, Ed Griffith, Larry Hinken, Sarah Miller, Sandy Hyde, Corya Channing, Anne Nicholls, Ken Mertens, Becky Fox, Natalie Franks, Scot McDonald, Jerry Jascoviak
II) Consent Agenda – approved with exception noted
a) Treasurers report
b) Play noms report
c) Musical noms report - pull for addition below
III) Unsubmitted Reports
a) July Minutes - approved
b) Outreach report – oral
- letters went out Aug 1, Scholarship deadline Sept. 1, picnic – unknown number; Darren will inform
- hamburgers/hot dogs if event not large enough for pig roast
c) Development report –
- all theatres have paid dues
- 100+ sponsor letters out
- insert sponsorship possible
- all board members think of possible sponsors to add to NIETF database (doctor, dentist, friend, etc)
d) Marketing report –
- 210 Blast subscribers, 60% open/read 25% click-through
- Free Night of Theatre – October 15 or any night in Oct; 650 theatres across the country will be involved
- Mktg meeting after 4:30 viewer elect on August 30
e) Musical noms report –
- all good, Ed corrected, Becky caught up, Steph & Martha should be good
IV) Old Business
a) Online ticketing for theatres progress –
- Board members review Darren’s link on the discussion board; e-mail Darren with suggestions
b) Capacity Building – Becky
- one grant submitted PCCF(restructuring research), two more being submitted within the month (Lake Co. & US Steel)
- board members give info for grant writing
- discussed with Purdue Cal about doing research; possibility financially effective
c) Popcorn fest – Natalie
- September 12; talked to director; all filled out online; working on handwritten apps.; waiting for info on fee; printer w/ cheap ink; looking for picture folder donations, costume donations; looking into OZ fest
d) Scholarship deadline- Ed
- see Outreach report above
e) Viewer slate –
- working on getting theatre reps in line for mtg.
f) Board Calendar –
- correction on date for picnic 2pm – 6pm
- Gala tix on sale; no physical tix; Gala tix prices go up after October 14
- initial balloting/new viewer meeting September 13 – 6 pm location TBA
- Lisa will send nomination list to J DeBoer
g) Gala Calendar
a. Program cover – Lisa will ask Jim Courtight to design
b. Sponsorships – see Development report above
c. Opening number – Ed hammering out details; 2-3 men, 4 women + narrator; ask J DeBoer to publish lyrics in power point for performance
d. Pianist – Valerie Webdell needs to know to rehearse only Thurs. & underscore info
e. Ideas to save money
i. Investigate plaques – no new info; look into better pricing, Lisa & Becky contacting businesses to do better than $33.50 per plaque
ii. Other types of in-kind donations – linens? skirting? Sandy asking Dawn at Civic for info
iii. Official offer from Sandy’s church to print programs – donation for thanks in program, Lisa let Sandy know what type of paper for cover
f. Ideas to push individual memberships – put membership form in program? what are benefits? anyone who signs up within a week of the gala gets something special? online payment development? put membership form on insert? invite to Gala on insert?
V) New Business
a) Change date for Board Elections and Christmas Party – Dec 6 at 6:30 Genesius
b) Location for September meeting – Kish Funeral Home, Hammond
VI) Adjournment - 8:30
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